Invoice processing
AI reads invoices in any format, extracts line items, amounts, dates, and vendor details, then validates against purchase orders and pushes to your accounting system.
Sound familiar?
Manual data entry from documents
Someone reads every invoice, contract, or form and types the data into your system. Slowly, one by one.
Errors that cascade
A wrong number on an invoice becomes a wrong payment, a wrong report, and a wrong decision. Manual entry guarantees mistakes.
Documents stuck in email
Invoices arrive as email attachments. Contracts sit in inboxes. Nobody knows which documents have been processed and which haven’t.
Different formats, same data
Every supplier sends invoices in a different format. Every client has different forms. Your team adapts manually every time.
Compliance and audit nightmares
Finding a specific document or proving when it was processed takes hours of searching through folders and emails.
Processing backlog
More documents come in than your team can handle. The pile grows, deadlines slip, and customers wait.
Every document carries a handling cost.
$9.40
average processing cost per invoice across surveyed teams
Ardent Partners · ePayables, 2024, pp. 20–21 ↗$2.78
processing cost per invoice among the best-performing teams
Ardent Partners · ePayables, 2024, p. 23 ↗Think about your team
What does each document cost to handle?
Count the documents, handling time and corrections. Use that baseline to assess extraction, validation and review together.
Ardent Partners’ 2024 survey of 212 accounts-payable teams. Costs include staff, technology and overhead; this compares teams, not an AI experiment.
What we build.
AI-powered pipelines that read your documents, extract the right data, validate it, and push it into your systems – in seconds.
Contract analysis
Extract key terms, dates, obligations, and risk clauses from contracts. Flag anomalies and missing terms automatically.
Form digitization
Turn paper and PDF forms into structured data. Applications, surveys, inspections – captured and routed automatically.
Email attachment processing
Automatically detect, classify, and process documents arriving as email attachments. No more manual downloading and filing.
Validation & matching
Cross-check extracted data against your records. Match invoices to POs, verify totals, and flag discrepancies before they become problems.
Compliance document review
Check regulatory filings, certificates, and permits for completeness, expiration, and required signatures.
Receipt & expense capture
Scan receipts, extract amounts and categories, and push them into your accounting tool automatically.
Classification & routing
AI classifies incoming documents by type and routes each to the right team, workflow, or system – no human sorting needed.
Human review & exceptions
Send unclear scans, missing fields and low-confidence results to your team. Review the source document alongside extracted data before it moves on.
We’ve done this before.
OVB Multiprotokol
Cut client protocol preparation time by 50%.
- Less time to prepare a client protocol
- 50%
- Client protocols created per month on average
- 11,000+
“The Outloud team combined strong technical skills with a deep understanding of our business needs.”
Marian Pogran, OVB
OVB ZKD
Turned client details into documents ready to sign.
- Client documents created per month on average
- 5,000+
- Customer types in one process
- 3
OVB Aero
Made client information easier to find across five tools.
- Tools integrated
- 5
- Daily users
- 2,000
- Efficiency gain reported in a user survey
- 20–30%
“Felt like an extension of our internal team.”
Marian Pogran, OVB
How we get there.
01
Audit your documents
We collect samples of every document type you process – invoices, contracts, forms. We map the data fields and understand the variations.
02
Build extraction models
We train AI to read your specific document formats, extract the right fields, and handle edge cases like handwriting, poor scans, and unusual layouts.
03
Connect to your systems
Extracted data flows directly into your ERP, CRM, or accounting software. With validation rules and error handling built in.
04
Launch and improve
We go live, monitor extraction quality and review effort, and improve the system using real document samples.
50+
Projects delivered
10+
Years of experience
4.9*
Rating on Clutch
"The Outloud team combined strong technical skills with a deep understanding of our business needs.
Their mindset and flexibility made the collaboration feel like working with an extension of our internal team rather than an external supplier."
"Outloud's key strength is in UI/UX, the site & app are lively and represent our new brand well.
They understood what we were trying to achieve and delivered a website & app we are extremely proud of."
"They provided us with a good source of design foundations, fast delivery, and carefully prepared outputs.
I was extremely satisfied that together we created a product that we can be proud of."
"What impressed us most about this company was their exceptional creative thinking and the innovative ideas they brought to the table.
They demonstrated a unique ability to translate our specific requirements into practical yet imaginative solutions."
