Multi-level approval chains
Route requests through the right approvers based on type, amount, department, or any custom rule. Sequential or parallel – your choice.
Sound familiar?
Approvals lost in email
Requests get buried in inboxes. Nobody knows if something was approved, rejected, or just forgotten.
No idea who’s blocking what
A purchase order waits three days because the approver didn’t see it. Meanwhile, the whole project stalls.
Different rules for different things
Expense approvals, leave requests, vendor contracts – each has different rules, thresholds, and approvers. But they all run through the same messy process.
No audit trail
When auditors ask who approved what and when, your team scrambles to find email threads and chat messages.
Workarounds everywhere
People skip approvals because the process is too slow. Or they get approvals retroactively. The system exists on paper but not in practice.
Waiting for approval has a measurable cost.
9.2
days
average time to process an invoice across surveyed teams
Ardent Partners · ePayables, 2024, pp. 20–21 ↗3.1
days
invoice processing time among the best-performing teams
Ardent Partners · ePayables, 2024, p. 23 ↗Think about your team
How long does a request spend waiting?
Separate time spent making a decision from time spent finding the right person and sending reminders.
Invoice processing offers one benchmark: 212 accounts-payable teams surveyed in 2024. Times cover the full process, including approvals.
What we build.
Structured approval systems with clear routing, escalation rules, and full visibility – so nothing gets stuck and everything is tracked.
Escalation & reminders
Automatic reminders when approvals are pending. Auto-escalation to backup approvers when deadlines are missed. Nothing falls through the cracks.
Mobile approvals
Approve or reject from your phone. Quick actions via email, Slack, or a dedicated mobile interface.
Full audit trail
Every request, approval, rejection, and comment is logged with timestamps. Compliance-ready from day one.
Status dashboards
See all pending, approved, and rejected requests at a glance. Filter by type, department, or approver. No more status-check emails.
Delegation & cover
Assign a substitute when someone is away. Requests keep moving, with a clear record of who reviewed and approved them.
Roles & spending limits
Define who can request, review and approve, with permissions and spending limits that match your responsibilities.
Connected business tools
Start requests from your CRM, ERP or accounting system. Send the approved decision back without entering the same information twice.
Attachments & comments
Keep quotes, documents and discussion with the request. Give each approver the context to decide without chasing email threads.
We’ve done this before.
OVB Multiprotokol
Helped protect advisors with legal review when needed.
- Less time to prepare a client protocol
- 50%
- Client protocols created per month on average
- 11,000+
“The Outloud team combined strong technical skills with a deep understanding of our business needs.”
Marian Pogran, OVB
vIntelligence
Turned security recommendations into approved fixes.
- Reports, AI guidance, and action
- One workspace
- Teams review proposed fixes
- Human approval
OVB ZKD
Helped advisors complete required checks before signing.
- Client documents created per month on average
- 5,000+
- Customer types in one process
- 3
How we get there.
01
Map your approval flows
We document every type of approval your organization needs – who approves what, at what thresholds, and what happens when someone is unavailable.
02
Design the system
We design the approval chains, escalation rules, notification channels, and user interfaces. Simple for requesters, powerful for admins.
03
Build and integrate
We build the approval system and connect it to your existing tools – email, Slack, ERP, accounting. Approvers work where they already are.
04
Launch and refine
We deploy, train your team, and iterate based on real usage. Approval rules evolve as your organization grows.
50+
Projects delivered
10+
Years of experience
4.9*
Rating on Clutch
"The Outloud team combined strong technical skills with a deep understanding of our business needs.
Their mindset and flexibility made the collaboration feel like working with an extension of our internal team rather than an external supplier."
"Outloud's key strength is in UI/UX, the site & app are lively and represent our new brand well.
They understood what we were trying to achieve and delivered a website & app we are extremely proud of."
"They provided us with a good source of design foundations, fast delivery, and carefully prepared outputs.
I was extremely satisfied that together we created a product that we can be proud of."
"What impressed us most about this company was their exceptional creative thinking and the innovative ideas they brought to the table.
They demonstrated a unique ability to translate our specific requirements into practical yet imaginative solutions."
